Quarter Abroad, Header Image

Student Cancellation

The safety and well-being of students is our first priority. UC Davis Study Abroad continues to monitor situations related to Coronavirus (COVID-19) on campus and around the world. See current information, next steps, and resources.

Quarter Abroad - Student Cancellation


Please do not submit your enrollment if you do not intend to participate in a UC Davis Quarter Abroad program. The cancellation policy outlined below applies to all students, including those planning to use financial aid.

All cancellations are subject to the Cancellation Policy and Deadlines (below). Note: The cancellation policy is also in the Program Specific Guide and Study Abroad Participant Contract.

Cancellation Policy and Deadlines

The $300 deposit is not refundable under any circumstances.

If you cancel on or after December 10, 2022 through January 13, 2023 for Spring Quarter 2023 or April 15, 2023 through May 12, 2023 for Fall Quarter 2023 programs, you will be liable for:

  • $300 non-refundable deposit;
  • 50% of the Accommodations and Services Abroad Fee (amount varies by program; often thousands of dollars)

If you cancel on or after January 14, 2023 for Spring Quarter 2023 or on or after May 13, 2023 for Fall Quarter 2023 programs, you will be liable for:

  • $300 non-refundable deposit;
  • 100% of the Accommodations and Services Abroad Fee (amount varies by program; often thousands of dollars); and
  • Balance of Quarter Abroad Fee

If you cancel or withdraw on or after the first day of the quarter in which your program falls (spring or fall), you will be liable for UC Davis Tuition and Fees according to the Office of the University Registrar.

Fee
If Cancellation Form is received
 

Spring 2023: From enrollment submission through December 9, 2022

Fall 2023: From enrollment submission through April 14, 2023

Spring 2023: December 10, 2022 through January 13, 2023

Fall 2023: April 15, 2023 through May 12, 2023

 

Spring 2023: On or after January 14, 2023

Fall 2023: On or after May 13, 2023

 

Quarter Abroad Deposit

100% Charged / Not Refunded

100% Charged / Not Refunded

100% Charged / Not Refunded

Accommodations and Services Abroad Fee (varies by program)

100% Refund

50% Charged / Not Refunded

100% Charged / Not Refunded

Balance of Quarter Abroad Fee

100% Refund

100% Refund

100% Charged / Not Refunded

UC Davis Tuition*

Subject to Registrar policy

Subject to Registrar policy

Subject to Registrar policy

*Estimated—Subject to Regental, legislative, gubernatorial, and/or campus action and may change without notice. Add non-resident tuition and UC SHIP, if applicable.

How to Cancel Your Enrollment

If you would like to cancel your enrollment in a Quarter Abroad program, complete the following steps:

  1. Login to your Study Abroad Account
  2. Click on "My Enrollments"
  3. Click on "My Resources"
  4. Click on "Next Steps for Requesting a Cancellation Form"

After requesting the form, you will receive an email with next steps for completing the official cancellation form and process.

Cancellations are effective the date the form is received by UC Davis Study Abroad and NOT the date the form is requested. If you fail to officially cancel from the program, you will be charged for all program fees. There are no refunds for non-attendance.

All cancellations are subject to the Cancellation Policy and Deadlines (above).

  • Withdrawal While Abroad

  • To withdraw from the program while it is in progress, you must fill out a Cancellation Form (request the form via the steps listed above). There are NO refunds for withdrawals while a program is in progress under any circumstances. If you withdraw from your Quarter Abroad program once it has begun, your withdrawal request must be reviewed and endorsed by the Faculty Leader, the UC Davis Study Abroad Faculty Director and your Dean.

    Non-attendance is NOT a form of cancellation. There are no refunds for non-attendance. You will still be liable for all fees according to the cancellation policy and deadlines above and will not be reimbursed for travel-related expenses including airfare, passport fees or other costs.

    You will be responsible for all expenses incurred during your stay. You will be expected to pay all in-country bills, including phone bills, rent, overdue books, etc. In addition, financial aid may have to be returned and you may have to begin repayment of loans.

    If you cancel or are administratively withdrawn from a program while it is in session, you will not be able to finish coursework remotely. You will be fully withdrawn from the program and courses and will be liable for all fees according to the cancellation policy.

    Failure to resolve any outstanding financial obligations abroad may result in a hold on future registration and may impose other consequences. Unpaid bills may compromise your standing with the University of California.
  • Cancellation of a Program by Study Abroad

  • Study Abroad may cancel a program due to safety concerns, low enrollment, or other reasons that make continuation of a program in the planned location difficult. If you program is cancelled, you will have the option of transferring to another open program or cancelling your enrollment in Quarter Abroad.

    Your $300 deposit will be refunded if Study Abroad cancels your program and you choose not to participate in an alternate offering. Study Abroad will not refund the cost of any airfare purchased, therefore you should not purchase your airfare before you are advised to do so by your Program Coordinator.
  • Administrative Withdrawal

  • Failure to adhere to any contract policies, academic requirements, to submit required paperwork or attend mandatory meetings could result in Administrative Withdrawal. If you are Administratively Withdrawn, you will remain liable for fees according to the cancellation schedule.

    If you are withdrawn once you are abroad, consequences include receiving an "F" in all your courses and being withdrawn from the University of California, Davis. In addition, you will not be able to receive a refund of program fees, and you may be required to refund any financial aid money already advanced to you.

Tags